How to Write Order Letter- Order letter Example & Samples

An order letter written by a buyer to the seller requesting him to deliver goods. These letters include Three major types of information.

1. Details about the items or product being ordered: Complete information and specification of the goods ordered must be provided in an order letter. Such information includes the followings:

• Name of the product 
• Name of brand
• Unit price 
• Quantity 
• Other specification ( Such as catalog number, modal number, color, size, weight, etc )

2. Information relating to shipping: In the absence of shipping information, misunderstanding can arise between buyer and seller. shipping information may include the following:

• Desired receipt date
• Desired shipping location
• Mode of shipping ( rail, road, or another way )

3. Information relating to the payment: The mode of payment must be clearly indicated. The seller will accept the order letter only when both agree on the terms and conditions of payment. Payment information includes the following:

• Mode of payment ( cash, cheque, draft ) 
• Payment date

Example 

1.

XYZ School 

Kanpur

4 December 20XX

best Sports & co.

21, Mall road 

Chennai- 12

Subject: Placing an order for sports equipment

Dear sir 

As discussed telephonically, we wish to place a bulk order for the supply of the following sports equipment for our school.

S. no.	Item	Quantity	Specifications
1	Basketball	2 dozen	Cosco, no.6
2	Football	2 dozen	Cosco, no.18
3	Hockey stick	2 dozen	Alfa Hokey
4	Cricket set	8 sets	Gm apex
5	Badminton set	6 units	Nivea

The above-mentioned equipment should reach us latest by 25 December 20XX. You are requested to ensure that high-quality products are supplied. The initial up-front payment of 20% is inclosed ( cheque no.321456 for an amount Rs. 20,000/-). As disclosed telephonically, the balance payment will be made at the time of delivery in the form of net banking after adjusting the applicable discount.

An early delivery would be appreciated.

yours sincerely

tom&jerry

( principle )

2.

ABC & co. 

Bhopal 

4 December 20XX

Gadget & co.

Mumbai 

Subject: placing an order for Gadgets

Dear sir 

As discussed telephonically, we wish to place a bulk order for the supply of the following Gadgets for our office.

S. no.	Item	Quantity	Specifications
1	Laptop	2	Apple, MacBook air
2	AC	1	L.g. 1.5 ton
3	Printer	2	H.P.

The above-mentioned Gadgets should reach us latest by 25 December 20XX. You are requested to ensure that high-quality products are supplied. The initial up-front payment of 20% is inclosed ( cheque no.321456 for an amount Rs. 30,000/-). As disclosed telephonically, the balance payment will be made at the time of delivery in the form of net banking after adjusting the applicable discount.

An early delivery would be appreciated.

yours sincerely

tom&jerry

( principle )