Formal letter

Formal Letters

Formal letters are used for official and professional communication. These letters are concise and written in a specific format using formal language. Email, text, etc are most of our preferred medium of communication. However, letters still have a major use and importance in our career.

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point to remember while writing a formal letter:-

• use the specific format.
• your objective while composing a formal letter should be present in your first paragraph.
• use simple language that is easy to read and understand.
• present all relevant details and information that will make the reader (or receive) task easy. 
• be polite even if it is a complaint letter you are writing.
• check to ensure that your letter is free from any mistakes, i.e. grammatical or spelling.

Format of a Formal Letter

Sender address  

The sender's complete address or content details should be added at the top.

Date

It is important because, if you want to communicate further than adding the date can make it easy for you to identify the date of the communication.

Salutation 

Dear sir or ma'am, or you can use the title ( i.e. Mr. Miss, Mrs, Ms, Dr, etc ) along with the surname only.

Subject
It is a brief statement of the issue or matters the letter is related to. it must attract the attention of the receiver and help him understand quickly what the letter is going to be about.

Content

• Introduction - It should be quickly and summarize the point that you want the reader to focus on.
• Body - here, you have to detail the key point or the message that you want to convey.
• Conclusion -  positive reaction or reply like "thank you" must be used before signing off.

complimentary close
this sign off phrase shows your respect and appreciation for the person who is considering the request in your letter. i.e. your truly, your sincerely, etc.

example:- 

ABC school

New Delhi ………..

26 November 20xx

Best sport & co.

Mall Road, Chennai ……..

Dear Mr. XYZ

Subjects: - ……………………………..........

Content:-………………………………………………(Introduction).....................................................……………………………………………………………………………………………………………………………………………………………………………………………………………………………………………….(Body)............................................................................................................…………………………………………………………………………………………………….................................................................................................................................................................................................................................................................................................................................................................................(Conclusion).............................................................................................................…………………………………………………………………………………………………………………………………………………………………………………………………………………………

Complimentary close: - your truly/sincerely

Signature: - ……………………………..